Spaces

Last update: October 10, 2026
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1 min to read

Overview

A Space enables users to save the current context for quick access later.

A context includes the current entity type, applied filters, search criteria, visualization layout, etc. By saving a context as a Space, users can quickly return to a frequently used view without reapplying filters or search criteria.

Using Spaces, users can:

  • Save the current context.
  • Save applied filters and search criteria.
  • Save the selected visualization layout.
  • Quickly access frequently used entity context.
  • Pin important Spaces to the left navigation panel for quick access.

Accessing Spaces

To access a Space, follow these steps:

  1. Log in to the Dataspace instance.
  2. Click Spaces from the left navigation pane. The Spaces page is displayed with all available Spaces.
  3. Click the desired Space. You will be redirected to the saved space.

Sections of the Spaces Page

The Spaces page contains the following sections: spaces

Header

Displays the Spaces page title and the Search Spaces option.

Header Actions

  • Discover – Displays all available spaces as individual tiles, including Pinned, Created by Me, and Power BI Spaces.
  • Pinned – Displays all pinned spaces. These are the spaces shown in the left navigation panel. If a space is unpinned, it will be removed from the left navigation panel but will still be accessible from Discover section.
  • Created by Me – Shows a list of spaces that you have created.
  • Power BI – Shows a list of Power BI reports as a space.
  • Search Spaces – Allows you to search for a specific space by entering the Space name in the search bar.

Space Tiles

Displays the available Spaces as tiles.

Each Space tile displays:

  • Icon – Displays the icon selected for the saved Space.
  • Space Name – Displays the name of the saved Space.
  • Description – Displays the description provided for the Space.
  • Layout Tag – Displays the visualization layout associated with the Space (for example, Grid, Tile Layout, or Dashboard).
  • Created By – Displays the name of the user who created the Space.
  • Pin Icon – Indicates whether the Space is pinned.

Clicking a Space tile opens the saved context with applied filters and visualization.

Left Navigation Pane

Displays pinned Spaces for quick access.

Users can select a pinned Space from the left navigation pane to directly open the saved Spaces without navigating to the Spaces page.

Add as a Space

To create a space from the current entity, follow these steps.

Note: You cannot create Spaces from the Explore page. The Add as Space action is disabled on that page.

Steps:

  1. Navigate to the desired entity that you access frequently.
  2. Apply the required filters or spotlight as required.
  3. Switch to the preferred visualization as required.
  4. Click Add as Space. An Add as Space pop-up form will appear on the screen. add as space
  5. Enter a Space name.
  6. Select the required icon.
  7. Enter a Description.
  8. Click Save.

Expected Outcome

A new Space is created and displayed on the Spaces page. By default, the Space is pinned and displayed in the left navigation pane for quick access.

Note: User-created Spaces are visible only to the user who creates them. Default platform Spaces, such as My Activity, are displayed based on the user’s role and access permissions.

Edit a Saved Space

You can open a saved Space, modify the context and save the changes as a new Space.

Steps

  1. Navigate to the Spaces page.
  2. Open the required Space.
  3. Apply the required filters or search criteria or spotlight as required.
  4. Select a different visualization layout.
  5. Click Add as Space. A popup form will appear.

Note: You can open a saved Space and modify the context by applying different filters or selecting a different visualization layout. However, changes made to an existing Space cannot be saved back to that Space. To preserve the updated context, you can add a new Space.

  1. Enter a new Space name.
  2. Select the required icon.
  3. Enter a description.
  4. Click Save.

Expected Outcome

  • A new Space is created with the updated context.
  • The original Space remains unchanged.
  • The new Space is displayed on the Spaces page.
  • By default, the new Space is pinned and displayed in the left navigation pane.

Pin or Unpin a Space

To pin or unpin a spaces, follow these steps.

Steps

  1. Navigate to the Spaces page.
  2. Search for or locate the required space (e.g., Pending Cases).
  3. Click the Pin icon.
  4. To unpin the space, click the Pin icon again.

Expected Outcomes

When a Space is pinned:

  • The Pin icon is highlighted.
  • The Space is added to the Pinned tab.
  • The Space is displayed in the left navigation pane for quick access.

When a Space is unpinned:

  • The Pin icon returns to its default appearance.
  • The Space is removed from the Pinned tab.
  • The Space is removed from the left navigation pane.
  • The Space remains available on the Discover tab.

Examples

In this example, we demonstrate how to create a new space for the current query context.

Scenario 1:

An investigator frequently reviews Active Cases in the cases entity page. The investigator wants to save this query context for future use.

Steps:

  • Navigate to Explore page.
  • Open the Cases entity page.
  • Navigate to the filters pane.
  • Select Active in the Status filter.
  • Click Add as Space. A popup form will appear.
  • Enter Active Cases as the Space name.
  • Select the required icon.
  • Enter a Description (eg. Active cases are included in this space)
  • click Save.

Expected Outcome

  • An Active Cases space is created.
  • The saved Space is displayed on the Spaces page. The space tile displays the Space name, icon, description and layout type.
  • By default, the Space is pinned and displayed in the left navigation pane for quick access.
  • Clicking the Space redirects to a page saved with the list of Active cases.

Scenario 2:

An investigator frequently reviews High Priority Leads using the Tile layout. The investigator wants to save the query context for future use.

Steps

  1. Open the Leads entity page.
  2. Select High in the Priority filter.
  3. In the top-right corner, select Tile as the visualization layout.
  4. Click Add as Space.
  5. Enter the Space name. (e.g. Leads Tile View)
  6. Select the required icon.
  7. Enter a description. (e.g. High priority leads are displayed in Tile view)
  8. Click Save.

Expected Outcome

  • A Leads Tile View Space is created.
  • The saved Space is displayed on the Spaces page.
  • By default, the Space is pinned and displayed in the left navigation pane.
  • The Space card displays the space name, icon, description and layout type.
  • Opening the Space restores the High priority Leads entities in Tile layout visualization.

Scenario 3:

An investigator frequently reviews his Assigned Tasks using the Grid layout. The investigator wants to save the query context for future use.

Steps

  1. Open the Tasks entity page.
  2. Select @Me in the Assigned To filter.
  3. In the top-right corner, select Grid as the visualization layout.
  4. Click Add as Space.
  5. Enter the Space name. (e.g. My Assigned Tasks)
  6. Select the required icon.
  7. Enter a description. (e.g. Assigned tasks are displayed in Grid view)
  8. Click Save.

Expected Outcome

  • An Assigned Tasks Space is created.
  • The saved Space is displayed on the Spaces page.
  • By default, the Space is pinned and displayed in the left navigation pane.
  • The Space card displays the space name, icon, description and layout type.
  • Opening the Space restores the saved context, including the Assigned To = @Me filter and Grid visualization.
  • As a result, only the tasks assigned to the current user are displayed, allowing the user to quickly review and access their assigned tasks without reapplying filters or switching the visualization.